Bookkeeper & Payroll Manager (Multi-Entity Operations)

Location: Bracey, VA

Salary Range: $80,000 – 90,000 annually

Job Summary

The Bookkeeper & Payroll Manager (Multi-Entity Operations) is responsible for full-cycle bookkeeping, payroll processing, and tax compliance across multiple business entities including facilities operations, real estate, self-storage, and restaurant concepts. This role ensures accurate financial records, timely reporting, and regulatory compliance while managing daily transactions, reconciliations, and entity-specific financial requirements across both QuickBooks Desktop and QuickBooks Online platforms.

This position is ideal for a highly organized, detail-oriented accounting professional who thrives in a multi-entity, hands-on environment and enjoys supporting growing, diverse operations.

Key Responsibilities

Entity Accounting & Bookkeeping

• Manage full-cycle bookkeeping for multiple entities using QuickBooks Desktop and QuickBooks Online
• Record, review, and reconcile daily financial transactions across all businesses
• Perform monthly bank and credit card reconciliations
• Maintain clean, accurate, and audit-ready financial records
• Prepare monthly and periodic financial statements and management reports

Payroll & Tax Compliance

• Process multi-entity payroll accurately and on schedule
• Prepare and file payroll tax returns and related compliance filings
• Prepare and submit sales tax returns for applicable entities
• Ensure compliance with federal, state, and local tax requirements
• Manage annual permits, licenses, and compliance filings

Accounts Receivable & Payable

• Oversee accounts receivable and accounts payable for all entities
• Ensure timely invoicing, collections, vendor payments, and expense tracking
• Maintain proper documentation and approval workflows

Restaurant & Inventory Accounting

• Import and reconcile daily restaurant sales receipts
• Track and manage food, beverage, and operational inventory
• Support cost control and inventory reporting initiatives

Facilities, Real Estate & Storage Operations

• Prepare monthly facility inventory and operational reports
• Manage AR/AP and reconciliations for real estate and storage entities
• Support entity-specific reporting and compliance requirements

Year-End & Accountant Support

• Support month-end and year-end close processes
• Prepare and provide documentation to external accountants, CPAs, and tax professionals
• Assist with audits, reviews, and financial inquiries as needed

General Duties

• Maintain accurate, organized, and confidential financial records
• Identify opportunities for process improvements and efficiencies
• Serve as a trusted financial partner to ownership and leadership
• Handle sensitive financial information with professionalism and discretion

Qualifications

• Minimum of 5 years of experience in full-cycle bookkeeping and payroll
• Experience managing multiple entities simultaneously
• Strong proficiency in QuickBooks Desktop and QuickBooks Online
• Solid understanding of payroll taxes, sales tax, and regulatory compliance
• Experience in restaurant, facilities, real estate, or multi-unit operations preferred
• Highly organized, detail-oriented, and self-directed
• Ability to manage competing priorities and deadlines

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#STS

Superior Talent Source is a niche search agency specializing in executive placement nationwide with leading restaurants, hotels country clubs and resorts across the United States.

Our recruiters have decades of experience in recruiting for the Hospitality industry, and they have built up an excellent network of relationships as well as a deep understanding of the marketplace.

Our recruiter’s expertise together with our approach is focused on finding the right fit for both candidate and client, whilst delivering a quality service.

Our success is built on investing in relationships and doing it the right way. Going beyond phone calls and e-mails, taking the time to attend conferences, being active members of professional groups and social media. Getting to know clients and candidates on a personal level and supporting and nurturing the relationships we establish.

Lastly, we know what it takes and how to match the right candidate to the right client.